KWUN TONG, Hong Kong
- April 21, 2021
-- Cloud collaboration is an online communication platform that allows communication (such as chat, call, and video calls), presentation, and collaboration real time through the cloud.
Documents and projects are easily accessible via cloud, making it available almost anytime, anywhere. It also allows editing and modification of a shared file my multiple authorized users, allowing faster updates and finalization.
For business owners who are set on using cloud collaboration will have to consider the following for a smooth transition of their workspace:
- Garner approval and support – cloud collaboration will only perform at its best when all departments on a certain organization maximizes its usage. Only when majority are putting in ideas, viewing the latest version through the cloud tools and communicating through the cloud solution will the project become easier to manage. If one or more department doesn't utilize it, it will become a longer process especially when communications are being missed.
- Make ample preparations for the transition – always prepare for the worst, as the saying goes. Most companies try out the trial version, then implement the full version when the employees get the hang of it. Now this is a good idea, only that minor and major differences are found between the two versions.
- Take it easy – do not rush, as that may bring about the failure of the transition to cloud collaboration. It'll do you good to take some time to implement the apps one at a time to avoid over complication of the process. Remember that any tool requires shared understanding between the users in order for it to be used on it maximum potential.
- Have a backup – if all else fails, it's always best to have a backup or two ready. We definitely don't want the business to be crippled in case the transition is not successful. Backup all the important files, or get a data recovery option ready.
With the development of the cloud and cloud solution, small businesses now have ways to overcome hurdles that seemed impossible before, allowing the start of business fairly smoother. We just need to consider these things as we don't want to hit a wall as soon as we take off.
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