An eSolution for Simple SRM, Sourcing, and Ordering Processes

VIENNA - April 22, 2015 - PRLog -- The mechanical engineering company DIOSNA Dierks & Söhne is a leading vendor of machinery and systems for the baking and pharmaceutical industries and has begun implementing modern purchasing strategies and sourcing goals. The key to success in purchasing is the “All in One Supply Collaboration” platform from POOL4TOOL, which the company is using for Supplier Relationship Management/SRM, Supplier Ratings, eSourcing/RFQ and for optimizing ordering processes.

In 2012, the company decided to work on are-engineering project with the goal of setting up professional purchasing processes for its entire supply chain, while also streamlining them and making them more efficient. Clear structures and avoiding unnecessary manual administrative procedures would cut costs. This would also allow resources to be used for strategic purposes. When selecting a provider for this project, there was one clear constraint: the ERP system proALPHA had to remain the leading system at DIOSNA. “DIOSNA is something of a trailblazer by connecting an eSourcing platform to an alternative ERP system to SAP. This is a pressing issue right now for small and mid-sized companies, and we have chosen POOL4TOOL as our partner,” says Christian Voss from Strategic Purchasing at DIOSNA Dierks & Söhne GmbH. POOL4TOOL offers the highest level of ERP integration on the market, but the interface for proALPHA was not yet available when the project began, so it was developed cooperatively as a pilot project, which resulted in the creation of a completely new interface. Today, information is transferred using an automatic batch that runs in the background. The leading system remains proALPHA.

Full-Service From One Source

To re-structure and modernize their strategic and tactical sourcing at the category level, the company now uses Supplier Relationship Management (SRM), including supplier registration and evaluation, as well as eSourcing/RFQ, eProcurement and POM from POOL4TOOL’s “All-in-One Supply Collaboration” platform. This benefits DIOSNA in four ways. The acceleration of the request process, which is also systematically evaluated, leaves room for other strategic tasks. Potential vendors have the option to systematically apply to DIOSNA using the registration function, and are added directly into proALPHA once they have been approved. With the help of POOL4TOOL, DIOSNA is also able to simulate cost drivers in award scenarios within an RFQ and can create Cost Break Downs, which are used in the TCO calculations. 80% of ordered items are processed using the POM module, where the ordering and confirmation processes are nearly automatic and are not conducted via e-mail as they were previously.

To The Point

In mechanical and systems engineering, the delivery date is a deciding factor. Characterized by project business and special designs, there are many new components, which must be requested, negotiated and procured promptly. The arranged delivery date is not a request, but a requirement. DIOSNA is able to keep this under control using an integrated reminder process in POOL4TOOL, which would not be possible without electronic support. As opposed to the previous system of manually emailing or faxing reminders from the ERP system, the reminder process is now automatic, systematic and effective thanks to the effective use of POOL4TOOL functions.

DIOSNA has already been able to benefit from the wide range of products that POOL4TOOL has to offer, and will continue to rely on this partnership in the future to make its supply chain more professional.