New Articles on Document Management Practices

Oct. 17, 2011 - PRLog -- A comprehensive document management system entails all aspects of record keeping from the get-go, including the collection, storage, retrieval, use, transmission, and destruction of files and data.  

New articles on this topic, which can be viewed at http://www.document-shredding.org, shed light on what has become a contemporary best business practice.

According to Gabe Sacher, a publicist at http://www.document-shredding.org, "The proper handling of information within a system largely determines the overall effectiveness of an organization, for better or for worse. With the availability of professional services which specialize in collecting, sorting, scanning, digitizing, indexing, safe-keeping, and shredding documents, no competitive business can afford to remain complacent in these areas."

As the realm of information technology continues to advance, the world is experiencing a transition from the paper-based office to a more efficient electronic management system.

According to industry experts, businesses that invest in document management software or that outsource the work to the pros can expect to see increases in productivity and customer satisfaction levels by up to 40%.

Additional benefits for businesses following good records management practices include:

•   Reduced volume of paperwork/Freeing up valuable office space
•   Improved access to and quick retrieval of information
•   Improved efficiency
•   Compliance with record retention regulations
•   Adherence to legal mandates pertaining to the storage and destruction of confidential files
•   Reduced operational and manpower costs
•   Remote backup of vital data
•   Security features such as read-only access and password protection
•   Disaster recovery solutions (protection of records from computer system crashes, security breaches, and natural disasters)
•   Improved workflow
•   Significantly increased bottom line

Given the diverse needs of businesses and organizations, document management systems are designed to specifically address relevant aspects of sorting and managing information. Astute business managers will take action and find out how document management practices can effectively streamline their place of work and offer savings in time and money.

Three essential document management services are: document scanning, document storage, and document shredding. Business owners can receive competitive quotes on any of these services by visiting http://www.document-shredding.org

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http://www.document-shredding.org offers document shredding, document scanning, and document storage services. We help businesses, homeowners, and many others to safely dispose of or store documents.