A Guide to Update Employee Information in QuickBooks Payroll

WASHINGTONVILLE, N.Y. - May 16, 2025 - PRLog -- You might need to update employee information in QuickBooks Payroll to run paychecks for them. For instance, their name, bank account, and W-4 filing info, or an address. You may have to modify their information directly within QuickBooks. To do so, you must check the changes with your employee twice, and you should have any of the documents with you to verify the changes. The document can be an updated W-4 or a direct deposit form. While updating contact or banking details, users may encounter unexpected messages like QuickBooks Status Error Code 5528, especially if the submitted data doesn't match the records.
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This is How You can Update Employee Information in QuickBooks Payroll
The following are the methods that can be used effectively to update employees' details in QuickBooks Payroll:
Option 1: Modernize an employee from the account of the employee

• Go to Payroll.
• Choose Employees.
• Pick your employee.
• If you cannot check out your employee, you should change the filter on the employee list.  You can see a dropdown over the employee list and pick any of them: Active Employees, Inactive Employees, or All Employees.
• Choose Start or Edit for what you want to edit.
• If you are confused about which section you want to modernize, then have an overview of the table mentioned above.
• Click Save after that's done.

Option 2: Updating employee data while processing a payroll

• Head over to the Run payroll screen.
• Choose the employee's name.
• Choose Start or Edit for what you want to edit.
• Click Save after that's done.

Option 3: Add a new employee
If you have just hired an employee or want to add a new one, follow the steps given:

• Go to the Item Name column.
• Click on the bottom of the endmost item.
• Move under the drop-down menu.
• Choose a payroll item.
• Click the Add locate button if you want to add any new employee.
• Tap OK.
• Touch the Apply button to save all changes.

In a Nutshell
In the end, it is considered that the above methods are enough to Update Employee Information in QuickBooks Payroll. If you still face issues while doing it,
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