RSMS Vault: Transforming SEC Record Retention into True Compliance Oversight

ENGLEWOOD, N.J. - Oct. 15, 2025 - PRLog -- Navigating the maze of SEC Rules 17a-3 and 17a-4 remains one of the most persistent compliance challenges in modern financial operations. For years, broker-dealers have leaned on traditional storage systems to meet regulatory standards — particularly the Write Once, Read Many (WORM) mandate.

But as compliance expectations evolve, ticking the WORM storage box is no longer enough. Modern SEC and FINRA oversight, including CAT and CAIS reporting, now demand a higher standard — one built on visibility, automation, and data integrity.

This is precisely where RSMS Vault steps in. Developed under the broader Regulatory Surveillance and Management System (RSMS) framework by Capital Market Solutions, RSMS Vault moves firms beyond static storage into a future-ready compliance environment that integrates oversight, efficiency, and control directly into the core of data retention.

The Limits of Legacy WORM-Only Solutions
Many firms continue to depend on "lock-and-store" systems that were built for an earlier era of compliance — when data volume, audit complexity, and real-time reporting didn't exist at today's scale. While these legacy systems may technically satisfy the SEC Rule 17a-4 requirement for WORM storage, their limitations are clear:

Lack of Automation and Controls: Basic storage systems don't actively monitor or validate stored data. Without built-in logic for oversight or reconciliation, errors and data gaps go unnoticed until a regulator asks tough questions.
Manual Oversight Burden: Compliance teams spend countless hours maintaining spreadsheets, email logs, and manual reconciliations — raising both operational costs and the risk of human error.
Poor Integration: In a world of CAIS and CAT reporting, where data ecosystems must be connected, legacy WORM solutions function as isolated silos rather than collaborative systems.

https://capmarketsolutions.com/cat/

Compliance Exposure: Without integrated monitoring, it's nearly impossible to detect retention issues or data discrepancies in real time, leaving firms vulnerable to enforcement actions.
In short, "compliant storage" is not the same as compliance oversight — and that's the critical distinction RSMS Vault was built to address.

https://capmarketsolutions.com/cais/

RSMS Vault — A Modern Compliance Solution for Modern Firms
RSMS Vault, the latest innovation in the RSMS platform by Capital Market Solutions, redefines what regulatory record retention should look like. It's not just a secure repository — it's an intelligent compliance infrastructure that embeds oversight, reporting, and audit-readiness directly into daily workflows.

This cloud-hosted SaaS platform goes beyond traditional WORM storage to integrate seamlessly with your broader FINRA CAT, CAIS, and CAIS Connect environments — ensuring that record retention aligns perfectly with the operational and supervisory needs of today's broker-dealers.