Free open source DMS bitfarm-Archiv with major update of the GPL version released (e-invoicing,...)

SIEGEN, Germany - Oct. 29, 2024 - PRLog -- Major update for the free bitfarm-Archiv DMS under GPLv2 released

25 years of bitfarm and over two decades of development and support for bitfarm-Archiv document management. bitfarm says thank you for the trust you have placed in us and the journey together with our customers.

Just in time for the anniversary, the free GPL version of bitfarm-Archiv receives a major update. With version 3.6, many functions that were previously only available in the Enterprise version are moving into the free DMS. The new user interface with its subdivision into the Warehouse & Archive, Workplace, Importer, Bookmarks and, depending on user authorization, Administration areas will be the first thing that catches the eye. In the Warehouse & Archive area, apart from a fresh look, you will find the familiar document management with the proven functional logic. At second glance, however, some new, useful enhancements are revealed.

A universal search input is now prominently located at the top above the other familiar search options. This searches through all information stored for documents and enables very direct, intuitive access to the DMS. If you want to filter more specifically, you can still select the more specialized search methods, or a combination of them. Search and additional fields also have semantics similar to common Internet search engines in order to provide even more precise results.

There is a new "Grid field" type in the additional fields. One or even several tables can be defined here, in which data on documents is recorded and calculations are carried out. A classic application example would be the account assignment of invoices in financial accounting. The data entered manually or by rule can be transferred to other systems via a CSV export.

The corresponding documents from specialist systems such as ERP or financial accounting can be called up specifically via programmatic calls. With this option and the DMS functions of leaving notes and comments on documents, linking documents in terms of content, workflow and status, as well as the document lifecycle, which is also new in the GPL version (keyword GDPR-compliant work), the free version already offers enormous potential for a holistic approach to digitization.

Speaking of formats: The electronic invoice formats now stipulated by law, such as e-invoice, X-invoice and ZugFerd, are also already supported in the GPL version. A standard template converts purely digital data into a corresponding document view. However, some customization work is required on the user or administrator side in order to assign the sometimes differing fields of the XML data records.

More information & download at: https://www.bitfarm-archiv.com