Cloud-Powered Email Archiving for Healthcare

Developing a comprehensive email retention policy has become a necessity for all U.S. health care professionals.
By: Thexyz
 
March 27, 2013 - PRLog -- Strict regulations such as HIPAA, have impacted health care providers who do business electronically, as well as many of their health care business partners. As a result, health care professionals and their partners are obligated to capture and secure all incoming and outgoing electronic communications.

In this intense regulatory environment, the healthcare industry can’t afford to be without accessible, email archiving to satisfy legal discovery, government regulations, or audits.

Email has also become increasingly valuable in litigation because it contains off-the-cuff, unguarded comments writ¬ten at the time of the event. It is difficult to refute email in court, even when taken out of context.

Because it is so valuable, the volume of email discovery requests (search) has increased substantially and it has become even more imperative that every healthcare provider not only protect their email data, but archive them in a format that is both accessible and protects patient privacy.

At a minimum, email archiving provides healthcare professionals with a means to address the data explosion in a manner that satisfies regulatory requirements and reduces the burden placed on IT applications such as email. It is no surprise then that cost-effective information archiving remains at the top of the list of priorities for healthcare IT decision makers. Put another way—archiving is no longer a value-added service for IT; it is an essential component of the IT portfolio, and it is required to tame skyrocketing storage costs while maintaining compliance.

At a minimum, email archiving provides healthcare professionals with a means to address the data explosion in a manner that satisfies regulatory requirements and reduces the burden placed on IT applications such as email. It is no surprise then that cost-effective information archiving remains at the top of the list of priorities for healthcare IT decision makers. Put another way—archiving is no longer a value-added service for IT; it is an essential component of the IT portfolio, and it is required to tame skyrocketing storage costs while maintaining compliance.

With the Thexyz (http://www.thexyz.com/) Cloud-Powered Archiving there are no upfront costs and no investments in hardware, software, or installation required. Just an easy archive set up, with assistance by our support team to provide training for staff.

Thexyz understands the importance of the rules and regulations educational institutions are required to abide by. Thexyz’s Archive Service helps ease this process by streamlining the compliance and eDiscovery process by providing a solution that enables a user to archive and search all archived email.

Storage capacity automatically increases on a per customer basis, at no additional cost. Regardless of how much email added, users will never run out of storage, or be charged additional fees. This makes it easy to abide by the FRCP rules, because users can store as much data necessary and be able to access it and produce the requested information.

Litigation requests often stipulate a fixed time to gather and present information. The Thexyz (http://www.thexyz.com/) Archive harnesses the on-demand CPU power of the cloud, leveraging geographically dispersed data centers to power archival functions for data ingestion, indexing, search, eDiscovery and export. The Thexyz system uses map-reduce style, parallel processing to search very large data sets in sub-second response times. This type of processing is only possible with cloud-compute CPU, which can scale up in real-time so that every customer search experience is quick and timely, without the hassle of waiting for jobs to complete.

The Thexyz Archive is offered on a low cost per mailbox/month charge with unlimited storage. Since it is offered as Software as a Service (SaaS) with no hardware or software licenses to buy, there are no capital outlay requirements. More importantly, by migrating data to the cloud, users can reallocate or eliminate on-premise or hosted servers, avoid compliance fines and fees associated with data loss, and reduce the costs associated with eDiscovery and analysis by leveraging Thexyz’s easy to use UI for early case assessment.

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Tags:Email, Fisma, Healtcare
Industry:Technology
Location:Canada
Subject:Features
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