Document Management Tools - Excellent For Your Business

Sept. 26, 2012 - PRLog -- A document can be represented in electronic form such as Word document, Spreadsheet file, Movie file, Sound clip, etc or it may be offered as a traditional hardcopy consisting of one to thousands of pages.  Document management is a process necessarily related with documents within an organization. This involves the activity of creation, distribution and deletion of documents. Using Document Management Tools, you can:

•    Create and maintain different types of documents and models
•    Maintain different versions of a document or a model
•    Attach a document or models to a specific requirement or a group of requirements
•    Conduct a review and request an approval of a document

The entire action of Document Management includes the activity of preserving a document within an organization. A document management system (DMS) is a computer system which is utilized to track and store electronic documents and images of paper documents. In addition to that this process is also capable of keeping track of the different versions modified by different users. There are six basic components of Document Management system which include:

Capturing of documents for bringing them into the system
    Storing and archiving methods
    Indexing and retrieving tools for document search
    Distribution for exporting documents from the systems
    Security to protect documents from authorized access
    Additionally Audit trails

An organization is benefited while using Document Management Tools, these tools and techniques improve staff productivity while reducing costs associated with manual document. Furthermore these tools promote sharing of knowledge and information by enhancing corporate transparency and governance. The tools of Document Management enable the users to E-mail and fax files instantly along with accessing documents while traveling.

Document Management Tools are essential for every company; these tools mainly aid people who are always working while on the go.  Document management components enable you to work on all your projects, no matter where you are and what programs and applications you have at your service.  these tools give you the opportunity  to complete all of your work in a timely an efficient manner with the help of these convenient and easy-to-use tools. These tools have numerous advantages over many desktop offline tools.
In general, these tools for document management enable you to take up file management tasks, such as renaming or deleting files, which may be governed by SharePoint site permissions or by tool permissions assigned to your role. The work is categorized depending on permissions; you may be able to manage documents in an efficient manner.  Document management involves the following scenario:  Copy or move documents, Delete documents, Rename documents, Change the current view, Sort documents, View document properties, Create new document folders and Troubleshoot downloading problems.

To know more please visit us at http://www.rommanasoftware.com/document-management-tools.php