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What Does a Board Secretary Do?
Every board member plays an important role. The secretary is no exception and is much more than just “note taker”. They are critical to the Association’s success. At a minimum, there are five areas for which the secretary should be responsible.
By: Riverside PR Department for HOA's
Giving proper notice – the secretary is responsible for giving proper notice of the board meetings and the member meetings according with the requirements of the governing documents. This means giving the required minimum number of days notice and ensuring that the notice includes all the necessary information. Not just the who, where, and when – but perhaps most importantly the “what”. A good meeting notice will clearly explain to the community what items are being discussed at a particular meeting and their relevance to the homeowner.
Agenda development - the secretary coordinates with the association president to put together the meeting agenda’s content. The secretary should conference with the president prior to finalizing the agenda to identify the agenda items and the time needed for each item. The secretary can provide an additional service to the president by also serving as the time keeper for the meeting. Agenda’
Meeting minutes – when you think “secretary”
Record keeping – the association’
Community communication – The old adage “no news is good news” simply does not hold true for homeowners associations. Whether it is a website, newsletter or some other method of communication – keeping the community apprised of happenings is very important. Determining the best communication tool will depend on your community’s demographics. If the association does not keep the community up to date on how assessments are being spent (improvements, repairs, etc.), owners will begin to assume that the association is doing nothing at all. Let them know what the association is doing on their behalf!
With over 40 years of combined industry experience, the Executive Staff of Riverside Property Management knows that the most successful communities are those where there is a sense of unity and pride among the membership.
Call 678-866-1436 Today for a free quote in the Atlanta, GA. area.
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With over 40 years of combined industry experience, the Executive Staff of Riverside Property Management knows that the most successful communities are those where there is a sense of unity and pride among the membership; this unity and pride begins with a firm foundation comprised of:
Well defined policies and objectives
A strategic plan and future vision
A proactive Management team
Mutual team trust and respect
Timely and open communication
Excellent customer service
“Out of the Box” Thinking
Services designed to meet your needs
Give us fifteen minutes of your time and we can show you how to put your community on a fast track to success; if you don’t believe us, feel free to call upon any one of our satisfied clients.
Call (678) 866-1436 TODAY!