Reduce the size of Microsoft Outlook using SysTools PST Compress

April 3, 2009 - PRLog -- Reduce the size of Outlook PST file for better efficiency

Each and every piece of information is highly important for almost every organization and the information are even more useful when they are kept under a managed format. On the other hand exchange procedures of details and information are conducted very vastly between business organizations and a small error can lead to a number of defects in the overall operation. So, it is very essential for the business organizations and also for the individual operators to manage all the important data and files of information in a proper size to attain better efficiency in their performance.

When it comes to exchange of information and details there is nothing more effective then the MS Outlook PST system that allows users to conduct a number of business communication. Outlook PST file is required to be kept under a suitable format and reducing its size can drastically enhance its performance.

Following are some of the simple ways that you can use to reduce the size of your Outlook PST file.

Emptying deleted items

Deleted items from the Outlook PST file can be removed with manual method or by automatically. In order to remove the deleted items, you should go to deleted item folder and select all the mail then press delete key to empty them. You could also make the Outlook empty all the deleted items from the folder when it is closed. What you have to do is move to the tool option and click the other tab located at top to check the emptied deleted folder.

Sent items folders and in-box

Usually, unneeded mails are being kept in sent items and in-box folders and they sort out these mails according to the date of entry. You can go to this folders and scroll down the bottom to remove the mails that do not need anymore. After completing the process, you should empty the deleted items folder to compact the size of the PST file.

Deleting useless stuffs from Other Larger Folders

You can get an idea of the sizes of all larger folders by checking out the folder size. You should go through the larger folders and find out the useless information and data and delete them following the similar process discussed above.

Moving Mail to New PST files

If you still have a large PST file after going through the above suggestions then you should prefer to create a new file and move all the new mail to it. This process will help you to organize the e-mails in a better way.

Compact the PST file

Even if you have deleted all the mails that you want, the folder size will definitely decrease but the file size may still remain as it was before. In order to reduce the actual file size you are required to compact the file.

Please visit : http://www.compresspst.com/

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About SysTools Software

SysTools Group is a vast provider of system utilities & tools to help you run your PC smoothly and with ease. SysTools Group has been helping businesses by improving their communication and mailbox structure or by providing specialized tools and services for the need of Lotus Notes and Outlook Mailbox conversion, Address Book conversion, etc. SysTools Software provides enhanced disaster recovery solution on the internet.

Our mission is to empower companies and organizations with cutting edge communications technology. We are committed to helping our customers with their email recovery, email conversion, address book conversion, backup recovery needs. We strive to make our service fast, reliable and easy-to-use.