Project management experts at the Company say the availability of sufficient information is critical to the successful outcome of projects and Project Server Report Packs empower users with this level of information in a format that is accessible, clearly visible and customisable to reflect the progress of any project in any sized venture.
FOXit devised and incorporated Project Server Report Packs in order to help businesses better manage the project management process and allocate resources more strategically.
The Packs incorporate a number of modules that cover every aspect of project management and governance, including project status, timesheet per resource, project assignments and projects by department. These form part of sub-packs including the Project Pack and Resource Pack.
Anita Potgieter, COO at FOXit, says items like prioritisation score card and status report play a key role in the effective execution of projects, at the right time for the right purpose. This is a strategy that will have an impact on all departments across the organisation.
“Every project managed environment would like to execute every project within its portfolio. Sadly, there are always constraints forcing projects to be prioritized according to the needs of the business, budget and resources. Project Server provides built-in functionality allowing portfolio managers to prioritize projects against a scorecard. The Portfolio prioritisation score card allows stakeholders to report on this valuable information. The report indicates the name of the project sponsor, project owner, which project phase the project is currently in, which department will be executing it as well as the ratings against the relevant company drivers,” Potgieter explains.
The Status Report is a visual report that indicates the progress of the project – i.e. how much of every project in the portfolio has actually been completed. Aspects such as schedule status, actual cost, remaining cost, and other information is recorded and reflected.
The Proposal Pack includes a Governance Phase. As Potgieter explains, organisations that have matured to the stage of governing the project process need to know the status of each project within each phase. Vital information such as the cost, Proposed Start and Finish Dates, amount of days in current phase, Proposal Cost, amount of work, as well as the progress in the completion of a current phase are shown.
Dierdre Strydom, CEO at FOXit, explains, “It depicts critical information that is needed on a daily basis, information such as ‘who is doing what, when and why’. This enables end-users and role players to assess the risk of where there might be an over- or under -allocation of resources.”
In line with its agile and adaptive approach to solution development and integration to help streamline project management, FOXit has also designed Project Server Report Packs in such a way that they can be grouped and applied if and where needed within the business.
“It also offers the client a discounted model. However, if there is a requirement for only one specific report, this can also be accommodated. All reports are customisable in accordance with the requirements of the client,” Strydom adds.
Liza du Plessis
Liza du Plessis