Tips For Painless SharePoint Migration

CHICAGO - Feb. 17, 2022 - PRLog -- SharePoint migrations require planning and a quality team to execute correctly. That is why we want to help you with this process with five tips for SharePoint migration.

5 Tips for SharePoint Migration

1. Have a why?

Before you start migrating your documents, you need to know why you are doing this. Do you want mobile access to your files? Perhaps, you need to ensure better security and data loss because of the updated architecture.

2. Review your records

It is vital to perform an audit of your documents and media in your previous version of SharePoint. You should remove inactive or obsolete files before migrating to a new version. Furthermore, you can create an inventory of your:

• Sites/ Pages/ Site collections
• List
• Libraries
• Custom solutions
• Workflows
• Content types
• Retention policies
• File dependencies
• Blocked file types
• Branding
• Other UI customizations

3. Update your Architecture and Workflows

SharePoint 2007, 2010, 2013, 2016, and 2019 are very different from each other. When adding the cloud service for SharePoint Online, you start to see why updating your architecture before a migration is vital to a successful transfer.

SharePoint online has several advanced features and functionalities that were not available in previous versions. By creating an updated architecture, your organization can adapt to these changes.

Finally, automate your business processes and workflows to ensure they fit the new architecture. You need to test every new workflow independently to confirm they continue to perform the job the workflow did in past SharePoint versions.

4. Communication plan

It would help if you had buy-in from your executive team and all stakeholders before migrating your SharePoint site.

Set up a communication plan that targets specific stages of the project. You can reach out to all or some stakeholders to let them know about your progress. The more you communicate with stakeholders, the more they will accept the move to SharePoint Online.

5. The right tools and team

Microsoft's free SharePoint Migration Tool is an excellent start for migrating to the latest version of SharePoint. For those who don't have extensive migrations, it can help your company migrate quickly and effortlessly.

However, you probably need a team that understands how to set up the documents, workflows, and architecture on SharePoint Online for extensive jobs.

Why migrate to SharePoint?

We could create an entire article on why SharePoint is vital to your organization's success. To help you get started, we highlighted a few of the best reasons to use SharePoint Online.

Final Thoughts

SharePoint Online is the wave of the future. However, to access this future, most organizations need to move their files, folders, and other tools away from On-Premise solutions into the cloud. Read More: https://www.beyondintranet.com/sharepoint-migration