Kuester Management Group Details Considerations When Faced with an HOA Board Resignation
Kuester Management Group shares insight on how to manage a vacancy on the board while minimizing disruptions.
By: Kuester Management Group
"You never know when someone may move out of the neighborhood, or simply decide they're ready for a change and want to resign from the board," says Bryan Kuester, President of Kuester Management Group. "Having a strong pipeline of interested individuals to fill any open spots is important. Encourage members to stay involved and learn more about what the board does so they're ready to step up."
Once someone announces their intent to resign (and puts it in writing), the board should try to wrap up any projects they were responsible for or transition leadership to another board member, says Kuester. Try to tie up any loose ends so that their absence doesn't cause a major disruption in current initiatives. It is also essential to let homeowners know about changes to the board and open seats that will need to be filled.
The board will also want to ensure continued safety of HOA information by changing passwords to emails, websites, or other resources and collecting any binders, keys, or other board materials that the outgoing board member may have. Be sure to remove them as a contact or administrator as well.
"It's also critical to double-check the association's governing documents in regard to how vacancies are managed," says Kuester. "The position may need to be filled as soon as possible, a temporary board member may be able to be appointed, or the spot may be able to remain open until the next election. It all depends on the individual association and its regulations. But don't forget to remain transparent, and keep members updated on what is happening."
Changes to the board are inevitable, but Kuester can help associations navigate these processes to maintain as much continuity as possible and also recommend training for new or existing board members.
Kuester Management Group, a division of Kuester Companies, works to protect property values and enhance the quality of life in each of its managed communities. Providing a full range of association management services, Kuester Management Group has worked to foster strong, resilient, and unified communities across North and South Carolina. More information is available at www.kuester.com or @KuesterCompany.
Kuester Management Group