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London Councils selects Egress Switch Secure Web Form to protect confidential information
Cross-party organisation implements secure web form to share personal information regarding young people in London.
London Councils works on behalf of its members to represent and facilitate their interests in a range of issues, such as education, training, employment, transport and healthcare. Consequently, in response to the government’s ‘raising the participation age’ strategy, London Councils introduced the Pan-London Leaver Notification Process, designed to enhance communication between member authorities and relevant education providers. Under the strategy, which will see all young people remaining in education or training until their eighteenth birthday by 2015, providers must notify local authorities of individuals who leave courses prematurely, to ensure the correct support is in place to encourage them back into education, training or work.
“Education and training providers are now required to notify their local authority if a student leaves their course early, which in many cases involves exchanging personal information about very vulnerable young people,” explains Yolande Burgess, Strategy Director for London Councils Young People’s Education and Skills. “Consequently, London Councils has implemented an electronic system designed to secure and manage this flow of large amounts of data.”
Egress Switch Secure Web Form provides a secure and fully auditable mechanism for exchanging sensitive information and large files between organisations and external users. Fully customisable to meet all policy and branding guidelines, the site can either be hosted on an organisation’
“The chosen solution needed to be simple to use and available to a wide and varied group of third parties,” continues Burgess. “We did not want to be reliant on a system that required complex logins and authentication processes that actually prevented users from securing the information they need to send to the local authority. Switch Secure Web Form meets this need. Education providers can submit all necessary information with one form, including the number of students on their roll, the number of leavers and any other changes during term time that the relevant local authority should be aware of. We have also had functionality built in so they can make local authorities aware about ‘wobblers’
“All submissions can be tracked and audited, and confirmation receipts can be generated so that the user supplying the information can be confident that it has been received by their borough,” Burgess states. “As such, the process has been incredibly simple to implement and manage, freeing up staff so they can support the city’s young people.”
Commenting on the announcement, Egress UK Sales Manager Kelly McCann stated: “We are delighted that London Councils has selected Switch Secure Web Form to facilitate the exchange of highly confidential information between education providers and local authorities. The web form was designed in response to a need identified by a number of our customers: namely, enabling a wide and varied set of third parties to share information with an organisation in a secure manner, without the need for a complex login and authentication process. As the web form uses the Egress Switch encryption platform, shared information can be secured, tracked and audited in real time so that users know that the data has reached the desired recipient. As a result, London boroughs and their education bodies have the reassurance that sensitive information is secured at all times whilst in transit.”
For more information, contact Rebecca Bailey – Marketing and Communications, Egress Software Technologies:
Tel: +44 (0) 207 624 8500
About Egress Software Technologies
Egress Software Technologies is the leading provider of email and file encryption software, offering innovative on-demand data security to enable organisations and individuals in the Public and Private Sectors to share confidential information with third parties.
Combining on-premise and hosted cloud infrastructure with patented key management, Egress Switch provides a unique community-based licensing model called the Egress Trust Network. The Network is made up of paying and free Egress Switch subscribers, who are able to share information securely with one another using a single global identity. Delivered as a fully managed service, the Trust Network has grown virally to over one million members.
Used by organisations around the world, integrated desktop and mobile applications ensure easy-to-use software, designed to aid compliance and streamline user workflow.
About London Councils
London Councils represents London’s 32 borough councils and the City of London. It is a cross-party organisation that works on behalf of all of its member authorities regardless of political persuasion.
London Councils makes the case to government, the Mayor and others to get the best deal for Londoners and to ensure that our member authorities have the resources, freedoms and powers to do the best possible job for their residents and local businesses. London Councils acts as a catalyst for effective sharing among boroughs – be that ideas, good practice, people, resources, or policies and new approaches.
The strategic direction of London Councils is set by the Leaders’ Committee. Meeting eight times a year, our Leaders’ Committee comprises the Leaders of all of London’s local authorities. There is also a cross-party Executive Committee which guides the organisation’
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