May 21, 2012
-- Some companies have entire storage rooms full of filing cabinets that contain their paper documents and records. On top of that, these companies might also have boxes and boxes of documents that can't fit into cabinets and aren't as well sorted. There are a few major disadvantages to keeping a paper record system like the one described above.
One issue is that the space needed to store a large amount of paper documents can be quite significant. If you're already running short on space in your office, can you really afford a few years of records on top of the ones you already have? If you don't move to a newer, bigger space, you'll need to look into keeping your records in a storage facility, and that can cause headaches for records you might need access to later.
Another disadvantage is in the realm of search. One of the major problems with paper documents is that they're not as easy to search as their digital counterparts. "If you have a million records and you need to find one of them, you're going to be able to do that a lot faster when you can search through digital copies as opposed to paper copies," said Resource Data Management's Charles Yorty. "When time is money, finding something quickly is very important."
Resource Data Management helps Delaware companies scan their documents into digital images that can be searched electronically, removing the need for space-stealing physical storage, and helping companies keep more organized, easily-accessible records. You can learn more about all of the services RDM provides by calling (215) 953-5175. You can also visit the company's website at http://www.rdminc.biz