I hate selling copiers, but I do like coming up with a more efficient, profitable solution for how a

MONTCLAIR, Calif. - Feb. 19, 2015 - PRLog -- I hate selling copiers, but I do like coming up with a more efficient, profitable solution for how a business uses and stores documents using software and hardware that compliment each other.

Just last week I met with a business owner who's employees use the document feeder on the copy machine very often. After asking his office manager exactly how much time is being set aside to simply scan documents weekly, we came up with a figure: EIGHT HOURS.

Eight hours? How can that be? This is a company that must scan large packets of documents to file. Then, just like most people, the office manager then goes to her computer, renames the file, then places that file into a designated folder.

This is a long process. Especially long to a business owner who has to pay this person an hourly wage and benefits to do such a mundane task; it's ridiculous.

DMS Link plus a dual scan document processor capable of scanning 175 sheets at a time at 160 images per minute: my answer to automate a process that took an employee 8 hours a week to accomplish. This business application developed by KYOCERA allows the user to name and scan documents directly at the machine and send these documents to a folder, all from the copier.

Then I attached a wireless keyboard to the machine for easier data input. The new user interfaces on the KYOCERA TASKalfa multifunction printers or MFP's is great, but I would much rather use a traditional keyboard if I had to scan and name more than 5 documents a day. Plus it saves more time than pecking at a small touchscreen.

Back to why this matters: In this example using the office manager, this employee is paid $15.00 an hour plus benefits. To be conservative, we'll leave the benefits out of this equation. $15.00 an hour times 8 hours a week comes to $120.00 weekly. $120.00 weekly times 4 gives us a total of $480.00 a month.

$480.00 a month to scan documents? Just this figure alone was enough to completely pay for a new, fully-loaded machine, software and almost 20,000 copies worth of service a month. But, I wasn't done yet.

Another issue this company faced was large files getting hung-up on the recipients server. So like most people they would send multiple emails to get around size restrictions.

Accusender: KYOCERA's answer to sending large documents up to 10MB before needing to be segmented into multiple emails, which the software does automatically.

This was just icing on the cake at this point. The owner of the company was impressed to say the least by how much time was going to be saved by his new machine and apps that could automate processes that were taking up so much valuable time. Not to mention he chose a color machine that's cost of operation was considerably less than the small color MFP's in the office that he bought from Staples or Costco.

All said and done this new machine and software are going to put money back into this business owners pocket. We even wrote a check for over $2,500.00 so he could get out of his current lease.

This appointment was far from the old "how much are you paying?" crap. Instead, we spent our time talking about processes that can be automated by software and hardware that will plug up leaks and put money back into the business. Then, designed a new workflow and process for this person's employees who have bigger fish to fry.

I don't really hate selling copiers, I don't hate anything. It's just that selling something that someone already has implies that we haven't identified the real, underlying business needs that caused an owner or C-level executive to agree to meet in the first place. No one wakes up in the morning and says to themselves "I want a new copier today" for no reason. There is a cause and effect for being interested in a new machine, and my job isn't to just to stop there, my job is to ask questions and identify what processes in that person's office my machine and software can make easier or automate all together.

And there you have it. That's why I hate selling copiers, because I really like selling solutions to people's problems!

Thank you for reading, I look forward to working with you.

Cody Maldonado

cell: 909-784-9947        office: 866-621-9554

Cody of RAM Copiers.com (https://www.codyoframcopiers.com/)          linkedin.com/in/codymaldonado (https://www.linkedin.com/in/codymaldonado)

National RAM Business Systems      8949 Rose Ave Montclair, CA

Appointments By Referral Only