Travel Pay - Best Practices to Comply with Federal Regulations

FREMONT, Calif. - Sept. 15, 2014 - PRLog -- Instructor: Miles Hutchinson

Description:

Learn when and how you must compensate employees for travel time. Ensure you comply with the requirements under the Portal Act. Get an update on IRS travel expense documentation requirements. Learn about employer liability for accidents of traveling employees. Clearly define when employee meals are 100% deductible and when they are only 50% deductible. Understand the limitations when personal and business travel and entertainment are mixed. Ensure your records will stand the scrutiny of a compensation or tax audit.

Many employers believe no compensation is required for traveling on company business. This is a myth. Many employees are in fact entitled to their regular rate of pay and, sometimes, overtime pay when traveling on company business. The issues should be which employees must be compensated, what constitutes compensable travel time and why. Travel compensation is followed by the many questions about reimbursable expenses and required documentation. And what about the concept of Respondeat Superior? When and why is the employer liable for the acts of its employees? How far does this liability extend? These are complicated questions to HR, payroll and risk managers should know the answers.

Why Should you Attend:
What are the rules regarding when an employee must be compensated for time and expenses incurred while traveling on company business? They are so complex and confusing! Issues include employee use of his or her own vehicle, use of company owned vehicles, proper administration of and accounting for travel pay, and the best way to handle suspected abuses by employees of an employer's travel & entertainment policy.

Experienced CPA and businessman Miles Hutchinson will review the law regarding travel compensation and travel & expense reimbursement. He will provide practical guidance for reducing wage and hour claims and IRS scrutiny.

Objectives of the Presentation:
How does employee exempt or non-exempt status under the FLSA affect travel compensation?
The Fair Labor Standards Act & Portal Act requirements regarding travel pay
What is the appropriate rate of travel pay
When must commuting expenses be reimbursed
When is travel between assignments compensable?
Reimbursement and compensation rules for extended assignments at temporary locations
Specific rules for overnight travel
Travel, entertainment, gift & car expense reimbursements
Accountable Vs. non-accountable plan payments
The travel advance trap and how to avoid it
Employer policy manual-communicating travel policies
Employer's liability to employees and third parties for damages arising from company travel

Who can Benefit:
Financial Officers
Financial Analysts
Controllers
CFOs
Risk Officers
Payroll Managers
Staff with roles and responsibilities in payroll and expense reimbursement

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