“Armed with the management information a POS system provides, operators can easily measure individual performance, motivate, reward and train staff, tighten work patterns and even uncover fraud,” says Coetzee.
Here, he outlines a few ways to exploit the information generated by POS to uplift staff satisfaction and performance (and improve the business generally on the way around).
Measure performance - You run a busy business, possibly with multiple outlets. Each employs waiting staff, some full-time, many part-time. While you’re focusing on the essentials, how easy is it to measure how each member of your front-of-house team is performing? Using the unique sign-on process to your POS system, it’s simple to analyze the transactions each employee puts through: who is generating the biggest checks and upselling most specials and extras.
Highlight training needs - By analyzing the performance of each member of staff, something that’s almost impossible to do manually but made simple at the touch of button, you’ll be able to home in on those who are not upselling and making mistakes at the till, by entering products wrongly or cancelling orders. Thanks to this POS-generated data, you’ll be able to target training to underperforming staff.
Protect staff and reduce shrinkage - Shrinkage is a fact of life but it’s tough for staff that are completely honest when a colleague signs on with their ID and commits a fraudulent act (intentionally or otherwise). Your POS system provides a secure individual sign via fingerprint reader technology, a PIN or unique ID. Not only does this reduce shrinkage and pilfering by showing up voids but it means till misuse due to error or lack of diligence can be quickly identified.
Give credit where credit’s due – With POS used by all servers and transactions logged against unique IDs, sales are accurately attributed. This makes servers happier as everyone gets credit for their sales; assessing, measuring and rewarding performance is undoubtedly the way to retain your best staff. This intelligence can also serve as the basis for ‘best practice’ guidelines and pep up staff needing more competition and encouragement to excel.
Measure loyalty - Using your POS system to record staff working hours and the business they generate helps you to assess their loyalty and the fact they’re going the extra mile. You’ll be able to see precisely who is working longer hours or doing extra shifts when others don’t show for work. In short, there’ll be no doubt which staff are the true backbone of your business; the people on whom you can rely.
Manage staff shifts better – One of many POS functions is torecord trading trends and staff clock-in/out times, making it easy to compare working days or periods. As a result, you’ll be able to fine-tune your shift patterns to make sure you have the resources on the floor that the business needs, but no more. You’ll be able to reduce payroll costs by identifying staff at risk of overtime too; all of which affects profitability.
Manage pay, perks and promotions - You may already use your POS system to run customer promotions and marketing campaigns but have you thought of using it to incentivise staff? Your system will give you real-time, accurate data on how each member of staff is performing and who has sold most promotional items. It’s an ideal vehicle for competitions to increase check size or sell particular items, and it’s a good way to energise staff.
Run the business around a process backbone – Your POS system has a contribution to make here too. The process backbone that it provides for your business will help you to cope with the industry’s high turnover rate and make a better job of using seasonal workers at peak periods. By following the process flow your POS dictates, casual, overseas and trainee workers will take less time to become productive.
Today’s POS solutions are multi-faceted business tools that can do much, much more than just process point-of-sale transactions. Giving your business ‘people power’ is just one of their many assets.