Business Continuity Management: A Document Deterioration Overtime Case Study

MAKATI CITY, Philippines - April 13, 2014 - PRLog -- Most of us are conscientious about backing up electronic data, indeed in many organizations backups are largely automated and happen behind the scenes without any human interaction (usually the biggest cause of failed backups).

Most of us are not so diligent when it comes to hard copy documents, and even in cases where you have multiple photocopies of documents, they are usually all stored in the same location.

Challenges:

Protecting vital company documents from loss or damage as a result of fire, flood, infestation or any man-made or natural disaster.

Implications:
Business disruption, damage to the company’s reputation, indefensible contractual lawsuits, permanent loss of valuable documentation.

Solution:
Electronic document management systems (DMS) bring many benefits, one of which is protecting hardcopy data.  All documents can be scanned, indexed and stored in a DMS and thus your documents are protected as part of the normal backup process.

For documents that are subject to a statutory retention period, the hard copies can be stored off-site with a reputable records management company, with the electronic copies available for retrieval at the click of a button.