When the Academic Records Department (Registrar) of California State University, Fresno received a grant to improve the efficiency of the Department, the team decided to digitally convert thousands of academic records that were archived on physical microfilm.
Jenny Diaz, Interim Associate Registrar, states, “An RFP was issued with the initial intention of scanning the microfilm records to PDF and leveraging an existing document management system. However, when presented with the Digital ReeL alternative, the competitive price, non-proprietary image format (PDF, TIFF) and easy-to-use viewer made it the best microfilm scanning option for the Department’s records.”
BMI Imaging created exact, digital representations of each one of the 446 microfilm rolls at the Sunnyvale, California microfilm scanning facility. Fresno State also had a set of physical index books to help locate academic records stored on the microfilm. Fresno State was on the verge of creating a manual manifest in Word or Excel. This would have taken a lot of organization and staff time to complete. BMI proposed the alternative of scanning the large books and hosting the index books alongside the hosted, digital academic records.
Fresno State decided to leverage Digital ReeL’s cloud hosting option. After BMI scanned the microfilm and index books, all digital images were stored in BMI’s secure data center. Today, Fresno State staff log into Digital ReeL’s online viewer to search and retrieve records.
Diaz states, “Finding a record is easy. We can pull the application up from any PC, log in to access the digital index books and the digital microfilm library. We are able to quickly email the PDF or even upload the PDF record to another document management system. We’re saving a huge amount of time and offering better customer service to parties that need access to official academic records”.
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About BMI Imaging
Since 1958, BMI Imaging Systems has been a leader in microfilm scanning services (http://www.bmiimaging.com/