Paper documents are ironically fragile despite the fact that they contain some of the most critical and confidential information of a business and its clients. When disaster hits, like flooding, paper files and folders are the first ones to be completely destroyed and become unsalvageable.
Document Imaging, Indexing and Archiving are essential in today’s business operations should the inevitable scenario above occurs. However, if you are too late and do not have backups for your documents, here’s a few tip for salvaging flood and water damaged documents.
- Carefully remove the documents from water and make sure not to tear them by holding it only on one end.
- If the water is muddy, gently rinse it off with some clear cold water. Lay them on a flat surface and rinse or spray them gently.
- Lay the papers individually on a flat dry surface and use an oscillating fan to increase air circulation and speed drying. Do not point the fan directly at the files.
- If you have so much water damaged documents that you can’t deal with them right away, seal them in air-tight plastic bags and place them inside a freezer to stop the deterioration of the paper.
Keep a back up of your business documents and paperwork, Archive One Document Management System creates a complete and efficient process from document scanning, indexing, archiving, distribution, version control, multiple backups and and security. Archive One is a product of Paperless Trail Inc.