Advanced way to organize teams’ events

Nov. 5, 2013 - PRLog -- Social life is made up so that everybody sometimes does some activity with others. People attend meetings, belong to organizations uniting their interests, play games, travel, play sports, celebrate, just go out somewhere and much more.

Those who have any experience of arranging events know very well, how much time consuming organizing is. It takes also a lot of energy (and patience!) to collect information into one place. What do we do when organizing something like this? Usually we call or text others by phone, Skype or email.

More and more intensive speed of life requires looking for new ways of daily routine management. Consequently there is another, modern way of managing different events including other people. You could use free online organizer. What’s the difference?

We can distinguish two main weaknesses by using traditional means of organizing:

1.       it takes much more time;

2.       manual systematization of responses of participants.

Online organizing tool could be very helpful here. By using it, usually you have to create event you are organizing, enter participants you wish to invite and send invitation letters. Participants respond and all you have to do later is to check online who would attend. This way organizer saves a lot of time, avoids plenty of emails or messages to invite everybody and to gather responses, also gets all answers into one place online. This advantage is even more effective for repeating events like daily or weekly meetings or sports. Online organizers also could have some additional functionality.

There are plenty of different organizers on the web like Google Calendar, Yahoo! Calendar, Dayviewer, OrganizeOK and many more.

Despite any of them could be used, http://www.OrganizeOK.com stands out by its simplicity and purpose emphasize for groups’ events. Most of other online organizers purpose is more for managing personal agenda.

Another OrganizeOK advantage is only event organizer have to open account. Account can be opened by sign up using any email or existing Google, Facebook or Yahoo! account and it is free. Other participants don’t need to have accounts.

This applications interface is very simple and convenient. Creating event by OrganizeOK is one web page form in three parts to be filled:

1. Enter event title, description, start-end date and time, place (Google maps function available), repeating events settings.

2. Write down or select from contacts emails of participants you would like to invite. Event admins having right to edit event information, invite other participants or to make confirmations for other participants can be selected here.

3. Set up when and to what category of participants to send messages by email. If you wish to include event information into messages to participants, press button "Load event information". Check-box "Add participants list" means including the latest participant list into message when the message is sent. Select when to send message, for example messages could be sent some time before the event. Next you have to select participants’ status categories messages to be sent. For example message could be sent only to unanswered invitees or only to participants who responded “Yes”. Up to three different invitations, messages or reminders can be prepared. Save event to activate all information settings and to send all current invitations and messages.

Invited participants can easily confirm their participation in the event simply by clicking “Yes” or “No” links in invitation email. They can also access event description by unique event link sent by email or open event from their OrganizeOK account ant to confirm participation there.

Event managers and invited participants always can see how many participants are invited, who confirmed participation in confirmation time order, who haven’t confirmed yet and who refused. Participants can also write comments for event. All this event information conveniently fits into only one web page.

Furthermore, registered users also see their events in calendar, they can track changes in events search their events.

Seems not very much, but this simplicity is convenience. Why not to save your time by trying online organizer for your group’s events?