Cloud Based Archive - How safe is it?

 
Oct. 30, 2013 - PRLog -- Johannesburg, 29 October 2013 - You have invested money in employing the best IT administrators to ensure your environment is being take care of.  Your administrator reassures you that your data is safe, and is accessible by your staff only through a bullet-proof directly login structure & file rights.  This process is managed by your administrator who’ll fight tooth & nail to ensure the secure data & passwords are kept safe.

To help keep the outside world out of your data/intellectual property (IP), your administrator takes to task to implement a Gartner Leader Firewall with industry standard rules.  He patches all his servers and then loads the best possible backup solution with anti-virus to top it off for good measure.  Now your network is save and you’ve even encrypted client VPN access to the network, to make sure you don’t have data leakage.  The administrator’s boss is happy and his company information is safe from the rest of the world.

Then the same super administrator reads about POPI, ECT & King III.  Deciding that he needs to comply he starts looking at the options to keep the data local (On Prem) or in the Cloud, and decides to send all his mail to the Cloud.

Emails move more information in and out of your organization than any other medium.  When you archive your email data you basically make a copy of all the items ever sent and received in your email system, and place it in a system able to recover items through e-discovery.  When you decide to move this information to the Cloud you lose control over the data, and the data now gets looked after by the company you contract.  Now not only did you give a company in another country access to the most inner workings of your company, you also made it possible for them to sell that information to the highest bidder without your knowledge.  Yes the salesman said it will be safe, no one will ever be able to see your information (except the supplier’s staff & whoever broke into the system).  They also told you, you will get a 100% SLA, see more (http://www.techweekeurope.co.uk/news/mimecast-data-centre...).

Now the Protection of Personal Information Act (POPI) (http://www.justice.gov.za/legislation/bills/B9-2009_Prote...) states you are responsible for keeping the information safe and confidential.  So who is responsible when the data is lost?  Sorry to say but the buck stops with you, the email owner.

Why would you go through all the effort to make a secure environment if you’re going to send it to the Cloud, and why would you waste time and money on a local administrator when you can just get a wireless link to the internet.

Take our survey (https://www.surveymonkey.com/s/682LS89) and tell us what you think.

About Robinson Distribution

Robinson Distribution specializes in business critical solutions for South Africa and Africa.  They offer a selection of only the best solutions from reputable suppliers with the ability to provide excellent service.  Robinson Distribution has established themselves as the top distribution companies in South Africa.

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Industry:Business, Technology
Location:South Africa
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