Gary Lamprecht, Technical Consultant at Ukuvuma Solutions, says these powerful mail servers have been located on a company’s premises and susceptible to the risk of hardware failure and/or theft.
“There is the possibility of downtime in both the previous cases or in the case that the internet connection at the office drops, you might also experience some downtime. You also have to maintain these servers and keep their software updated to have the functionality and stability that is required,” says Lamprecht.
The Cloud is a credible, viable solution addressing the risk of having on-premises servers.
“What is the Cloud? In short the Cloud is multiple computers, which could be in different geographic locations to store your data on, and access your data via the Internet. This means that you can access your data from virtually anywhere where you have internet available. This provides you with a convenient way to safely store your data, and have the peace of mind that your data will not be lost in the case that anything happens to your servers,” he continues.
There are a lot of solutions to host your mail in the Cloud (On the Internet)
However, Ukuvuma Solutions raises the questions: Do they suite your needs? Is it compatible for the fast paced environment that we live in today? Do you have the facilities to find mail or keep mail, in the case of legal situations?
All of the above mentioned questions are relevant today and can be easily answered with mail being hosted in the cloud.
Lamprecht adds that Exchange servers are hosted in the cloud today, and it is simply a matter of entering an email address and password into Outlook when this platform is being set up, and, with the auto-discover records on the user’s internet domain, Outlook will configure server settings etc.
“This is how simple and easy it is to connect to a Hosted Exchange server. You can also connect to your Outlook from anywhere, even if you do not have your computer with you, you can connect to the Outlook Web App (OWA) from any internet browser, and you will be connected to your mails. As your mail server is an Exchange server, any changes that you make on your Outlook client will be synchronized back to the Exchange server, and your mail sorting etc. will look exactly the same on your OWA as it looked on your computer at the Office or at home,” Lamprecht continues.
Exchange servers are in constant synch with the Outlook client, and anything that is done in the Outlook client, while offline, will be synched to the Exchange server as soon as the user goes Online again.
The user is connected to the Hosted Exchange servers in exactly the same way that he or she is connected to an on-premises Exchange server - with one small difference: there is no need for Exchange Experts to constantly monitor the Exchange server and keep it up to date, as this is all done by the providers of the Hosted Exchange servers.
These servers are updated the latest updates and software shortly after the updates or new software is released. They are also backed up in different geographic locations, which mean that if a datacentre goes down, a user’s mail will still be accessible from a different datacentre.
“There is also no need to fear that your data can be accessed by anyone else, as there are multiple privacy compliance frameworks that protects your data from being accessed that has to be adhered to by the providers of your Hosted Exchange server,” says Lamprecht.
Ukuvuma Solutions is upbeat about the development of core server architecture and application to enable more businesses to take advantage of the benefits of having mail hosted in the Cloud.