Introducing DocEase Document Management System from Tarklish Technologies Limited

PORT HARCOURT, Nigeria - June 9, 2013 - PRLog -- Introducing DocEase DMS™ from Tarklish Technologies Limited. A cloud-based document management system to help streamline, automate and improve business workflow processes.
DocEase DMS™ is a highly scalable and intuitive application, fully customizable and packed with lots of innovative features to help businesses better manage their document handling processes thereby achieving greater ROI.

Document management involves the migration of paper and electronic documents or reports onto an electronic storage medium and then the ability to easily retrieve the information according to agreed access rights. Electronic document management solutions are designed to organize business files and records digitally, whether they started out in paper form or were generated by software applications. Paper files are first converted to electronic format by scanning. This provides a more compact means of storage, universal access for retrieval, and higher levels of data security and privacy. A company-wide document management system also controls digital files that are generated directly through applications -- such as those in the Microsoft Office suite (Word, Excel and PowerPoint), accounting software, CAD, email, and so on. Managing (rather than simply storing) documents enables quicker access to, and greater command over, business information.

Every organization has unique challenges. Perhaps you are a financial institution and must process a high volume of paper documents in a short period of time - everyday. Or perhaps you're a manufacturing company that must accept and process huge amounts of paper based information on an ongoing daily basis, while integrating closely with existing legacy applications. Or maybe you are a government agency with responsibility for archiving and maintaining records on a national level. Or maybe you simply have file cabinets of paper that you want to put online.

Many companies are still following paper based documents and the entire process of Creation, filing, editing and sharing of documents is done manually which is inefficient, costly and unsustainable. In medium and large scale organizations where paper work is enormous and documents are physically archived over the years. It becomes a hectic, time consuming and costly affair to keep track of documents. Mostly organizations do not realize the loss they incur by maintaining documents physically. To search a document with a decent age, organizations do not only waste human resources but also valuable time. And the chances of misplacing or even losing a document is very high and marginal incompetence and carelessness while handling documents of value can prove disastrous for organizations.

Any organization can overcome all the hazards by adopting electronic and automated approach for document management. By doing so, proper workflow structures can be incorporated to create, modify, access, review, approve and search documents thus streamlining business processes and achieving greater Return on Investment (ROI).

Tarklish Technologies Limited DocEase Document Management System is a flexible, agile innovation which is efficient and powerful enough to meet the requirements of medium and large scale organizations.

DocEase DMS is an international product and can be implemented in any country without any modifications. This document management software can help you to get ahead in the business world. This particular type of software is becoming more and more popular due to the positive outcomes it has on the businesses and companies that use it.

DocEase DMS FEATURES

Accessible Anywhere
Access your documents from anywhere in the world via the web interface. Multiple browsers are supported and all functionality is available including system administration.

Document Version Control
Provides check-in / check-out capability preventing documents from being overwritten or deleted as documents are updated by more than one party. All versions of a document are maintained by the document management software.

Records Management
Manage both short and long term working and archived documents. Documents can be arranged according to departments, folders in a hierarchical order just as in the physical office filling environment.

User Roles and Security
The user security roles module allows users to only view, delete, create, etc so as to provide an appropriate level of user access permissions for workers at all levels. Users see only documents that administrators want them to see.

Send to Email
DocEase DMS™ emailing feature makes it easy for users to email documents. Documents can be zipped and emailed to other people making it convenient to send documents to other parties.

Share Documents
Easily share documents between departments, users, and user groups.

Document Compression
Compress or zip multiple documents and share or email to other parties.

Document Tagging / Metadata Capture
Capturing metadata is the key to successful search and document organization. DocEase DMS™ has easy to use controlled document tagging ensuring documents are classified and searched using simple or advanced queries.

Virtual Folders
The Virtual Folders feature in the document management system allows limitless aggregation of documents throughout the library into personal "views". A Project Manager might have a virtual folder containing project documentation, project legal contract documents, invoices, design documentation and emails even though each document is stored in different locations of the library.

Ease of Use and Friendly Design
DocEase DMS filing structure mirrors the physical office filing environment. Document cabinets contain drawers that contain folder groups and or folders that contain documents. This familiar document filing approach ensures that users can easily browse for documents in a logical and efficient fashion.

User Audit Logging and Tracking
The software tracks and records every user activity to ensure a complete audit trail of document activity in the system. This document auditing capability ensures compliance and protects intellectual property.

Back-up/Disaster Recovery
The software has back-up capabilities and documents can easily be recovered in case of any disaster or system crash.

Mobile Workforce - The document management system supports workers on the go as it is optimized and can be accessed using mobile devices