Morris Owen and Hawsons are two such forward-thinking accountancy firms to employ the latest in data-loss prevention systems to ensure that their clients’ financial and proprietary data is protected. DriveLock offers dynamic access control for drives such as USB flash drives, floppy disks and CD-ROMs, and also controls all other device types, such as smart phones and cameras. Its granular approach to protection allows organisations to create bespoke programmes and customised protection policies.
Morris Owen Chartered Accountants, based in Swindon, deployed DriveLock to control access to USB devices. “Our clients trust us to protect the information we hold for them; we take that responsibility seriously,” says Ian Sumbler, partner at Morris Owen. “Although we already had policies in place to stop staff using unprotected USB devices, we had no way of enforcing them,” he said. “DriveLock allows us to enforce our policies centrally across our network, ensuring we only use encrypted devices to transfer data.”
“By their very nature,” says Stanton of PEM IT Services, “accountants deal with sensitive personal data. To complete personal tax returns, for example, they collect information on salaries, bank details and investment information. If a firm runs a payroll bureau, then they may be handling bank and salary details for thousands of people. Protecting this information from accidental or malicious loss is a challenge firms must address.”
As well as controlling external devices, DriveLock also provides full disk encryption (FDE) to laptops. Using pre-boot authentication, it protects the whole drive and encrypts to international standards, such as FIPS 140-2.
Hawsons Chartered Accountants in Sheffield deployed DriveLock to encrypt their laptops’ hard disks. “Our staff works with client information while away from the office,” said Charles Kavazy, Hawsons IT director, “but we have to ensure that that information is safe. We must protect our clients’ data, and DriveLock allows us to do that without restricting the productivity of our team.”
Concludes Jon, “Accountancy firms such as Morris Owen, Hawsons and others are taking due diligence to ensure against unintended data loss or theft of client data. DriveLock is a valuable tool that enables them to service and protect clients – no matter how big or small”.
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Notes to Editors
• PEM IT Services provides practical support as specialist advisers in data protection, IT security and remote access. Based in Cambridge, it works closely with clients across the UK, primarily accountants, solicitors and charities – all sectors with very sensitive and confidential information. http://www.pemit.co.uk
• DriveLock creates solutions for intelligent IT individually tailored to environments, helping organisations to control and secure IT processes. The company is headquartered in Ludwigsburg and supports customers worldwide in over 30 countries. http://www.drivelock.com