The first two functions of the TeleForwarding online dashboard are also the most obvious ones: management and monitoring. Let’s say that you are the owner of a Universal International Freephone Number, a 00800 or UIFN number, that is activated in 10 different countries (http://www.teleforwarding.us/
The monitoring function of this control panel allows for a more pro-active form of traffic management. With this tool you are able to monitor, for example, the call queue that is installed behind an international, 0800 (ITFN) or 00800 (UIFN) number (http://www.teleforwarding.us/
While monitoring the volume of your call traffic and managing the routes of your incoming calls, it will also be useful to be able to recognize regular changes or fluctuations in your call flow. For this reason, the TeleForwarding online dashboard includes a function that helps its user to create call reports. Such a report allows you to summon data about your call traffic, such as the number of calls that took place within a specific time frame and the duration of these calls. These data can then be exported as a CSV-file to Excel where it can be edited and adapted and where you can compare it with data from previous periods. If you own a call centre, for instance, and find it important that all calls are handled within 3 minutes, you can create call reports that highlight the duration of each incoming call. This way, the online dashboard provides you with the necessary information with which you can easily and quickly monitor the targets you have set for the handling your call traffic. Of course it is always possible that you need information more specific to your particular business. If you have a toll free number in several countries, for instance, it could be useful to know the number of calls and their duration for each separate country. By creating a special reporting option in your personal dashboard, TeleForwarding ensures that you will get hold of this information.
Such tailored options, moreover, can entail much more than the creation of special call traffic reports. It is possible, for example, to indicate your company’s office ours and ‘instruct’
This all sounds very well, doesn’t it? But what does it really mean for your business? Tarek Othman, manager technical operations at TeleForwarding USA Inc., is happy to give a more concrete example: “We have a customer who is active in the entertainment industry and owns a small company with a staff of three. These people provide their clients with information regarding special events in their industry and for this reason needed a premium rate number where their clients could reach them. However, they then received an extremely high number of calls and were unable to answer them all.”
“This client”, Mr. Othman explains, “ asked us if we could reduce the number of actual calls to the company but still give them the option to provide their clients with the information they wanted.” In order to realize this, TeleForwarding then created a special call script that incorporated a call menu. Each caller was given the choice to talk to an employee or to listen to a recorded message that contained the answers to many of the frequently asked questions relating a certain event. “And it worked”, Othman underlines, “for they were able to reduce the amount of calls they had to answer in person by 75%.” This freed up the time of the three employees and gave them the opportunity to further develop their business. Thereby, this solution presented and realized by TeleForwarding reduced the cost of this client and helped them to take their business to the next level.
Thus, using the TeleForwarding Dashboard with IVR management functions enables the owner of an international free phone, 00800, or toll free, 0800 number to observe and manage the routes of all incoming calls, monitor their speed and the amount of call traffic on each line while spotting trends and changes in the call flow. Thereby, you can manage and create the transportation network best suited to the call traffic of your company. With the special features of the virtual dashboard you can, moreover, create the necessary signposts (such as a call menu) and place them next to the routes of your call highways, directing your callers to the right employee while you yourself function as traffic controller who is able to anticipate and prevent possible problems. Consequently, the online dashboard is a vital instrument that will drive your call traffic to its proper destination and helps the system to perform well.
Would you like to find out how our dashboard can optimize your call traffic and reduce your costs? Click right through to our website http://www.teleforwarding.us or call us (toll free and from any country) at 1 855 444 3210.