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Breakthrough Business Book Shows Administrative Professionals Top Tips to Maximize Work Performance

Just in time for Administrative Professional’s Day, April 25 -- Innovative book, ‘59 Technology Tips for the Administrative Professional,’ by Business Management Daily offers powerful solutions to help leverage MS Office.

 
PRLog - Apr. 18, 2012 - FALLS CHURCH, Va. -- Falls Church, Va. — Administrative professionals are constantly pressed for time and looking for time-management answers. One of the best solutions: Advance your technology skills and learn coveted ‘tricks of the trade’ with programs already being used on a routine basis. In ‘59 Technology Tips for the Administrative Professional’ by Business Management Daily, administrative staff and other employees will discover  powerful solutions to help whiz through work by learning and leveraging special features for MS Office, including PowerPoint, Word, Excel and Outlook Email.

According to Business Management Daily Editorial Director Pat DiDomenico, “Many office workers know the basics of using Word, Outlook, Excel, PowerPoint and other various  Web-based applications. But by learning just a few new tricks most any employee can become much more efficient (and more marketable).”

DiDomenico adds, “This book is a one-stop resource that shows employees how to capitalize on technology to make their workday more effective and efficient.”

Here are four power tips from ‘59 Technology Tips for the Administrative Professional’:

1.   Boost  Email / Outlook Efficiency. Move task-oriented email messages out of the inbox if they will take longer than five minutes to handle. Drag each message to the Task folder and change the subject name so the topic is apparent at a glance. Then, delete it from the inbox so that all the to-do’s are grouped in one place. If there’s a need to reply to the message later, click on it, go to “Action” and choose “Forward.”

2.   Reduce Trigger Finger Emails.   Set up a Rule so that all  email messages go out two minutes after clicking the “Send” button. Then there will be a two-minute grace period to recognize any errors ... and save potential miss-sent emails.

3.   Use The Power of Logic In Spreadsheets. Say the project of the moment is to use an Excel spreadsheet to track weekly wages for office employees. It’s simple enough to create a formula (hours ✕ hourly rate) that calculates wages for someone who works 40 hours or less. But what if someone works 45 hours one week? Use the ‘IF’ function so Excel can apply different formulas to a cell based on what content type is in that cell.

4.   Simplify PowerPoint visuals: 7 rules. Complicated visuals will cause an audience to focus less on what the presenter is saying and more on trying to figure out the images. So, when creating a PowerPoint presentation, follow these seven rules for keeping visuals clear and powerful: (1) Use no more than six words per line and no more than six lines per visual. (2)  Apply the “billboard” test to each slide or transparency. (3) Realize that people may forget lists, but they’ll recall images. Just make sure you don’t overdo the graphics. (4) Avoid using “chart junk.” (5) Think ‘thin’ when deciding on line thickness and ‘discreet’ when picking colors. Reason: Thick lines and garish colors will distract readers. (6) Use the ‘one’ principle: Limit each visual to conveying one idea, one concept or one point. (7) Put it to the one-minute test: If the audience will need more than 60 seconds to figure it out, it’s too complex.

DiDomenico concludes, “Discovering various ‘how to’ pointers such as speeding through your to-do list in MS Word, collaborating online with colleagues, maximizing Outlook’s features, optimizing PowerPoint presentations, and creating time-saving templates – are all guaranteed to streamline your daily projects and advance your career. These are priceless tips that can be used by virtually any employer, making you a hot commodity at work … and in the market place!”

For more information on the book, ‘59 Technology Tips for the Administrative Professional,’ visit  http://www.amazon.com/59-Technology-Tips-Administrative-P....

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Business Management Daily, based in Falls Church, Virginia, has been providing sound news and advice since 1937, giving business professionals the news, skills and strategies they need to grow their businesses, avoid legal pitfalls and advance their careers. For a full listing of all our books, training CDs, webinars, special reports and videos or to sign up for any of our FREE e-newsletters or reports on Human Resources, Leadership & Management, Office Management, Business Coaching, Employment Law, Administrative Professionals and Office Technology, please visit www.BusinessManagementDaily.com. Follow us on Twitter @BizDaily and 'Like' us on Facebook at https://www.facebook.com/pages/Business-Management-Daily/....

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