Call Recording grows even more popular in 2012

PRLog (Press Release) - Apr. 9, 2012 - Dispute Resolution: This is the number one reason why most businesses purchase a telephone recorder. It allows them to easily resolve disputes and protect themselves with recorded evidence. A telephone recorder easily resolves disputes by providing an impartial record. In most instances if call recordings are done properly they may be admissible as evidence in a court of law. However, the existence alone of such recordings is often enough to stop a lawsuit from even being filed. An example of this comes from a towing company in Manchester that uses a Call Recorder to record all incoming orders. A customer called in and gave delivery instructions. However the customer gave the wrong address and the company was unable to find them. The customer was irate and threatened legal action. Our client opened their call using the recording software, reviewed the call in question and sent the customer’s solicitor a copy of the call recording as an email attachment. The matter was immediately dropped.
 How many lawsuits could your company diffuse by simply installing call recording equipment?

 Improve quality: This is the first benefit most people think of when thinking of call recording. By recording calls, errors can be detected and often corrected before they become costly mistakes. A call centre employee might mistype customer information, or enter an order for the wrong product colour or quantity. However, by routinely verifying their call recordings before shipping, this information could be confirmed or corrected saving considerable money. Not only this, but customer satisfaction is improved. Rather than having to bother the customer, the recording can be reviewed and the mistake corrected without the customer even knowing. Supervisors can also use the call recording software to routinely check calls to make sure proper dialogs are being used and offers made. The results are superior quality, lower cost and increased customer satisfaction.

 Increase security: The simple presence of a telephone recorder on company lines often acts as a deterrent to all types of security breaches or inappropriate employee calls. Such security breaches or inappropriate calls can be detected with the call recording software and then used to either address the problem with the employee or if necessary to act as evidence.

 Better training: Training and performance reviews are made easier when call recordings are easily available to trainers and managers. Trainers can use the call recording software to search and find calls that exemplify excellent customer service or salesmanship. These can be easily emailed to other reps as an example or played in a training meeting. Likewise, poor quality calls can be found by managers and sent to the employees that made them to allow them to learn from their mistakes and improve.

 Sales and Marketing Data: A call recorder gives your sales and marketing departments valuable data that will help them discover exactly what sales techniques or marketing campaigns are working and more importantly, why they are working. A sales manager can use the call recording software to review calls that resulted in successful sales and glean ways to improve the sales dialogs for the entire sales staff. A marketing manager can listen to the same calls and discover what offers are working best, or the reasons customers give for not taking those offers. This helps the marketing department choose the most successful offers and create better offers in the future.

 Compliance: Companies are required to be compliant under the rules of organizations such as the Financial Services Authority and the Payment Card Industry Council. Banking and mortgages sectors are such areas that are regulated by the FSA, for example. Companies give advice that has a financial impact on individuals and companies, so if a person claims to have received incorrect information then the company giving the advice could be liable. The recorders match the guidelines set out, so companies that follow them will never be in danger of being closed down.

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Denwa Communications based in the UK are a business supplier of Phone Systems and peripheral equipment.