EMIS launches time-saving mail-out service powered by CFH Docmail

Sept. 7, 2011 - PRLog -- Launched to EMIS LV practices this week, EMIS Mail is an easy-to-use application that allows practices to create mail outs – for example, inviting patients to attend flu clinics – in minutes.  It can also be used for individual correspondence.
The end-to-end service – which operates via a secure online portal – allows practices to create personalised letters which are then securely printed and posted off-site.  Crucially, the service automatically updates the patient’s record with a copy of the correspondence.
Elizabeth Scott, Practice Manager at Nova Scotia Medical Centre in Allerton Bywater, Leeds, is one of the first practices to trial the application and is delighted with the results. She said: “We calculated that to send an average letter out, from selecting the patient, setting up the required letter template, inputting the details and updating the medical record, to actually filling and posting the envelope, takes between three and four minutes. Now we can process around 200 in the same time.
“We recently launched a smoking cessation campaign which involves sending a letter out to all chronic smokers on our database. The first mail out to 200 patients would have normally taken us hours. Instead it took minutes.”
The application does not just save time. With a cost of only 28p plus VAT per black and white letter (including postage), it can generate significant cost savings.

Dave Broadway, managing director of CFH Total Document Management, said: “We are delighted to work with EMIS in developing this innovative application, which has the potential to make life a lot easier for practices. Staff can compile their personalised correspondence via the secure portal and with the click of a mouse, action, print and post at less than the cost of a second class stamp.”

Sean Riddell, Chief Executive of EMIS Group plc, said: “At a time of immense pressure on staff and budgets, this is a timely development that will help practices to work more efficiently and save money.”
The application was released to EMIS LV practices this week after completing a successful pilot phase; roll-outs to PCS and EMIS Web users will follow.

http://www.docmail.co.uk/


/Ends
Notes to editors

About EMIS
•   Established in 1987, EMIS* is the UK's leading supplier of software and related services to GP practices.  As at 2 September 2011, 53.4% of GP practices in the UK use an EMIS system. http://www.emis-online.com

How EMIS Mail works
•   The application enables the user to select a single patient or search results to use. The user then chooses a template from their PC or network, as well as any additional materials, and selects preferred letter type and print options. A proof is generated and once approved, the information is then sent electronically to Docmail, operated by CFH Total Document Management Ltd, where it is printed, enclosed and delivered by post. The application also updates the relevant patients’ medical records with a copy of the letter (for individual mailings) or template used (for bulk mailings).
About CFH Total Document Management
•   CFH Docmail is part of CFH Total Document Management Ltd established 1977. CFH is an APACS Standard 3 approved printer with ISO27001 and is 100% rated by Connecting for Health as a safe and responsible provider.
•   Docmail was launched in July 2008 and combines on-line technology with door step delivery, resulting in considerable time and cost savings for users. With no minimum quantity customers can use Docmail for a single letter or for a bulk mailing providing savings on small daily requirements and larger monthly or annual mailings.


Media enquiries (CFH Docmail): Penny Adair, Forsyth Websper, Tel: 0117 9040173
penny@forsythwebsper.com

Media enquiries (EMIS): contact Libby Howard, tel: 0161 838 5622. libby@judgeandhoward.com or Ruth Devlin, tel: 0161 838 5624, ruth@judgeandhoward.com

* EMIS is a registered trademark of Egton Medical Information Systems Limited. Registered in England. No 2117205. Registered Office: Fulford Grange, Micklefield Lane, Rawdon, Leeds LS19 6BA

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CFH Docmail is a revolutionary Hybrid Mail service offering cheaper postage.

Docmail turns electronic documents into complete mailings; printed, personalised, sorted, enclosed & posted for a flat rate, with no max or min qty, from just 28p per letter!