Allstate Produces Accurate, Timely Reports With i-Sight Case Management Software

Allstate centralizes processes into one database to simplify access to information, making it easier to prepare quarterly reports. i-Sight Case Management Software provides Allstate with increased investigation confidentiality.
By: Joe Gerard, Customer Expressions Corp.
 
Dec. 14, 2010 - PRLog -- December 14th, 2010- Customer Expressions Corp. announces that Allstate has successfully implemented i-Sight Case Management Software (http://www.customerexpressions.com/). Allstate was looking for a centralized case management system to simplify reporting and maintain case confidentiality. Allstate required a hosted system for increased security and maintenance- i-Sight was a perfect fit.

Allstate’s Enterprise Business Conduct group oversees the company’s 33,000 employees and another 30,000 plus contracted sales professionals on issues of privacy, regulatory compliance, ethics and corporate security. The group handles any reports of misconduct, and takes steps to mitigate and educate to prevent future occurrences.

The Challenge

Enterprise Business Conduct analyzes cases for two main reasons:

1. To determine communication and education for employees and contractors
2. To report statistics, including the cost of fraud, to the board and audit committee per regulations such as the Sarbanes-Oxley Act

“We need to know how long cases are open, types and numbers of cases, and cases by job description, by pay grade and by geography,” said Lyn Scrine, Ethics Director.

The group is responsible for doing all of those things without viewing the names of those behind the cases. Everything has to stay confidential, yet available for detailed reporting. With information decentralized in four separate company databases, Scrine found reporting time-consuming and prone to error. Each quarter, she collected case information from those managing the various databases – typically taking about a week to gather and report on.

“I would have to manually reconcile all the numbers each quarter,” Scrine said. “It was hard to be 100 percent confident in the accuracy because some of the cases could be duplicates. They were well-researched estimates.”

The Solution

The need for a centralized case management system was obvious. The company’s third-party call line provider had such a system but it lacked important flexibility. For example, Allstate needs specific workflows by groups using the system, such as human resources, claims, and legal. The system also must provide levels of privacy based on users. A web-based solution was a must for security purposes, maintenance and ease of use by employees across the country. Based on the identified criteria, i-Sight Case Management software (http://i-sight.com) came out on top. The web-based solution enables Allstate to create workflows flexibly and set levels of privacy and access depending on the type of user. Most importantly, it provides detailed reporting with essential “confidential transparency.”

Approximately 150 human resources professionals and 50 other corporate users enter cases and access i-Sight, and see varying levels of information depending on their established privacy settings. They can attach all documentation related to a case – notes, audio and video interviews, emails, faxes, etc. – keeping everything in one place.

Results

With i-Sight reporting, Scrine and her team can analyze types of cases and assign estimated costs to them, as well as ensure workloads are fair across case managers. They can also spot trends, allowing them to respond with communication and education for employees and contractors.

“We’ll better understand the age of cases, where they occur, the lifecycle of a case, and know things like how much legal or investigative involvement was needed,” Scrine said.

Centralizing all cases in one database gives the group a continuously up-to-date record that’s accessible at all times – and only by those with the correct authority (http://www.investigationsystem.com). In turn, Allstate can also build a historical view to understand how cases are trending. Instead of taking a full week to pull together data from widely dispersed teams and databases, Scrine will be able to complete quarterly reporting in approximately half a day. Likewise, she has the confidence that reports do not include duplicates.

“It will only take an afternoon to prepare quarterly reports now. We can report and put a cost on cases, and figure out how to mitigate and prevent them in the future,” Scrine said.

About Customer Expressions

Based in Ottawa, Canada, Customer Expressions (www.customerexpressions.com) is a leading provider of web based complaint software, case management software and investigation software. Customer Expressions has gained an international reputation for best-in-class software to optimize the management of various business processes. The privately held firm provides i-Sight, integrated case management software for investigations, call tracking, customer service, complaint handling, corrective and preventive action management (CAPA Management), and other business processes that require case management. Visit our blog at i-sight.com.

For further information, please contact:

Joe Gerard, Vice-President, Sales & Marketing

800-465-6089 or media@customerexpressions.com

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i-Sight solutions include:
-- i-Sight Service and Complaints Software
-- i-Sight Case Management Software
-- i-Sight Investigation Software
-- i-Sight Quality and Corrective Actions (CAPA) Software
-- i-Sight Call Tracking & Help Desk Software
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Source:Joe Gerard, Customer Expressions Corp.
Email:***@customerexpressions.com Email Verified
Tags:Allstate, Case Management Software, Case Management, Investigation, Reporting
Industry:Business
Location:Canada
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