More than 20 million users within businesses, government agencies, schools and other organizations world-wide have switched to Google Apps. Unfortunately, many of them cannot use all of the applications within Google Apps since it does not have any built-in document compliance or records management features to meet organizational standards and legal regulations.
“By adding records management and compliance features to Google Apps, corporations, government and organizations of any size now have the ability to centrally apply document access control, retention and disposition policies. This enables compliance with HIPAA, Sarbanes Oxley, FERPA and other regulations, as well as internal policies.” says Richard Roberts, President and CEO of RecMan, Inc. “Records management and compliance features are usually only part of big expensive enterprise systems, but now those same capabilities are available in Google Apps for a fraction of the price.”
With the release of RecMan it can be expected that millions of additional users will flock to Google Apps, confident that they can be in full compliance with organization and government regulations.
On July 26, 2010 Google announced it was one of the first to receive certification and accreditation to provide cloud computing services to government agencies and private sector affiliations. Google is aware of the critical role that enterprise-grade records management and compliance occupies.
At the 2009 Gartner Symposium/ITxpo in Orlando, Eric Schmidt, CEO of Google, was asked how the company plans to meet compliance standards and regulations for information stored in the cloud. Schmidt responded that, “It’s time now for people to figure out how to take their business logic and connect it using our APIs to our underlying data stores,” thereby opening the door for third party vendors to help meet compliance needs.
The release of RecMan for Google Apps meets these needs and supports the three main standards for compliance and electronic records management including ISO 15489, DoD 5015.2 and MoReq2. RecMan for Google Apps enables records managers and compliance officers to easily and quickly apply organizational policies to all of the information stored in Google Apps.
RecMan for Google Apps meets five critical compliance needs espoused by ARMA International, the Association of Records Managers and Administrators, including a) centrally controlled document access management, b) document classification policy management, c) retention policy management, d) destruction and disposition policy management, e) legal hold management.
There is minimal training required to implement RecMan. Once the Records Manager or compliance officer sets up the policy information, users can drag and drop their document into the appropriate shared folder or choose it from the folder menu of Google Docs. The document then falls under the control of RecMan for Google Apps, enabling all of the access and retention policies of the organization to be applied automatically.
RecMan for Google Apps is available in the Google Apps Marketplace for $18 per user annually. It will also be available from a growing number of system integrators and resellers. For more information about RecMan for Google Apps, you can visit http://www.RecMan.net.
About RecMan Inc.
RecMan Inc. is a venture funded start-up to provide world-class compliance and records management software. With offices in Austin, TX and Yokohama, Japan, RecMan was developed by Richard Roberts, the same designer that engineered the world’s first web-based compliance and records management software that is used by thousands of users world-wide. RecMan for Google Apps is the world's first and only application that brings enterprise-grade records management and compliance to Google Apps.
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RecMan Inc., developed RecMan for Google Apps, the world's first and only application that brings enterprise-grade records management and compliance to Google Apps. The company provides world-class compliance and records management software.