A written communication is a communication by means of written symbols either printed or hand written. Also include questions related to communicating with others through written word like emails, IM, letters, notes and memos and proposals.
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Sometimes written communications are more effective than a spoke conversation because you have time to think about what to write. Since such a small portion of our communication is contained in the words themselves, effective written communication may usually take time and skill. For business purposes, managers must deliver their message clearly, succinctly and effectively if they want to be successful. Poorly written messages create confusion and fail to achieve intended purpose.
In order for your written communication to be effective you may want to employ some techniques that are very useful and achieve better results. The biggest advantage of a written communication is that it can be clearer than a verbal conversation. When one person is listening to another, he might miss part of what is said or misinterpret it. Written communication lays out the words, which means it is critical to choose the right vocabulary and be clear in what you say. Write specifically what you mean, give examples to state it clearly.
Make your messages short but use concise sentences and brief paragraphs that are written in the active voice. Since time is a valuable commodity, it will show respect to the readers to make your message short and to the point. Make sure to have thoroughly reviewed any written communication piece before you send it out. Check for incorrect grammar, misspellings, use of the passive voice and other mechanical flaws.
Write your communication piece appropriately by considering your audience. When writing a business letter it should have a formal tone. In writing effective proposals requires much more time and effort than writing a business letter. And when writing to a friend, use a more conversational tone or even add humor to it.
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