Planning The Perfect Meeting

Aug. 21, 2009 - PRLog -- Baden-Baden
Good planning is the key to everything – just ask any successful hotel or company that organizes events. That’s why E-SITE.com, the German internet agency from Baden-Baden, has developed a tool with which meeting planners and hoteliers can prepare their planned event online, in detail and specific to requirements.

Hotels that possess ideal function rooms, state of the art technical equipment and a banqueting service that enjoys great popularity have all the requirements necessary for hosting successful meetings and memorable celebrations. In some cases, however, companies and private customers cannot be exactly sure as to whether the facility really does meet their needs; sometimes they feel that they are unable to express their ideas as clearly as intended. By simply browsing through a banqueting brochure it’s often not recognizable if the hotel can fulfil the customer’s individual wishes. As a result, valuable time is lost and offers and requests cannot be submitted and dealt with in an effective way.

This is where the clever function room planner from E-SITE.com comes in: the customer can plan the event in advance on the hotel’s website and then send a detailed request directly to the hotel.

The first step of the function room planner, which incidentally can be customized to match the hotel’s own corporate identity, involves choosing a suitable room according to the number of guests. A photo of the selected room can also be embedded in the plan. The next step involves the seating arrangements: standard formats are suggested which can then be modified by simply dragging and dropping elements around the room. Then it’s the turn of the technical equipment; this can be chosen and arranged as wished. Using the planning tool is very easy and even inexperienced users are able to plan their function room accordingly with the minimum of fuss. Having completed these few planning steps the user can then add the scheduled dates as well as accommodation and banqueting wishes. The plan can then be sent to the hotel, printed out or saved as a PDF document.

For hoteliers the function room planner is also a valuable tool in their day-to-day working lives: individual requests can be tested and recommendations can be visually presented in detail during a personal meeting with the customer. Being able to test ideas and seating formations quickly and easily is one of the great advantages of the function room planner. Having created a perfect room plan staff are then able to set up the room without additional consultation.

The function room planner is based on Flash technology and provided on an ASP basis.

A demo of the function room planner and further information can be found at www.e-site.com/function-room-planner.

Reprinting free of charge, copy requested.

# # #

E-SITE.com is an internet agency in Baden-Baden, Germany with a strong affiliation to the hotel industry. In 1999 it was Germany’s first and only internet agency specialising in the hotel industry.