With concerns about identify theft, data integrity and privacy rights swirling in the news daily, workforce management - in particular applicant tracking, must include safeguards that rely on technological advances. At issue is the need to provide an acknowledgment of the applicant’s release of information. An applicant must consent to releasing his/her private information as part of the hiring process.
Gone are the days of the proverbial paper trail. By using technology akin to an electronic pen and virtual paper, the process of collecting the release and verifying an applicant’s identify is expedited. HirEase’s proprietary e-Release™ technology includes a three step process that facilitates the “authorization for release of information”
There are a number of guidelines suggesting what to include in the electronic signature process. There are however, a few key elements that all vendors should consider in order to protect the individual and ensure the individual’s identity. These elements include:
- The electronic signature process has characteristics of uniqueness to the individual creating the signature
- The electronic signature process used to create the signature is within the control of the individual making the signature
- The electronic signature technology can identify the individual using the process and the signature is linked to an electronic document in a manner that alerts the individual if the original document was altered in any way after the electronic signature capturing process has begun
Paul Dent, CEO of HirEase explains, "There are many companies that continue to use a one level approach to the online signature process, which is the minimal standard of authenticity. Other companies are using a better platform that allows for a 2 level electronic verification process. While for some companies that is sufficient, we have found that our 3 level electronic process is a highly desired solution to the electronic signature process, particularly for companies with a presence in multiple locations. It’s also ideal for municipalities, where the chain of command during the hiring process is no longer centralized by geography. HirEase has always been known for leveraging and scaling technology that provides ease of use without sacrificing efficiency or security. Though our three stage electronic signature platform is comprehensive, it is not cumbersome to the applicant and is easy to track."
