Attachment
Norwich, CT – In your search for a document control software system, they are many items of criteria that you and your company have that any system must measure up to. Considering the user interface, company size, hardware specifications, and others are important. You and your search team have set them for a reason: to make an informed decision. One item of criteria you might consider: How independent is the software you are considering?
I know what you are thinking. Document control software is about control not independence. You are correct. Document control is about controlling who has access and who does not to your business content. That control should not dictate to you what can or cannot be stored in the software system you are about to purchase. Whatever format you are using for business content – Microsoft Office, PDF, CAD Drawings, MP3, Video, etc. – should be able to be stored and controlled within the software you have purchased. Basic, right? Yes, yet there are many programs out there that do not work with the majority of your business content. This can force you to have to purchase additional expensive add-ons, or other software to cover your important business documents. What started as a simple project starts to require more resources.
Document or business information independence is not limited to what you store into your system, but how the document control software you are selecting interacts with the applications you use. A few key questions you should ask:
A. Does the software system you are looking at use tight integration or background programs that can degrade system performance?
B. Will that tight integration build frustration into the user experience?
C. Does the integration force upon additional unplanned costs like purchasing additional software or licenses to make it?
If the answer is yes to any of these questions, then the software system you are looking at is not allowing you independence in what you wish to store in the secure repository. An independent document management system grants you and your users the freedom to store business essential content. It keeps the business software licensing costs low for the system you are purchasing and lowers the ancillary costs as well.
That application independent nature of a document control system translates into freedom of growth for you company. This means that it can grow with your ever changing market dynamics and be a source of safety for all of your business content.
Photo:
http://www.prlog.org/
