Document Types Provide Enhanced Organization Possibilities
Prior to the 4.6 release, Content Central organized related collections of documents using Catalogs. Now one or more Document Types can be defined within those Catalogs, and each document record is associated with its appropriate Document Type. This change moves Catalog components, such as user access, index fields, workflow rules, and retention policies, to the Document-Type level.
"The addition of a formal document-type layer in Content Central allows our customer base to organize content smarter," comments Manuel Montesino, marketing director for Ademero. "We've found that a single business department may be divided into numerous subgroups, each with its own document-access requirements. Organizing document collections by document types enables department managers to refine their access-control policies, keeping these distinct divisions in mind."
Capture Forms Enable Document Creation, Access, & Modification From A Single, Digital Source
Along with capturing, storing, retrieving, and managing documents and other content, Content Central now allows users to create new documents using the Capture Forms feature. Customized PDF forms can be uploaded as templates used to generate new documents in the system. Users load a Capture Form within the Web-browser interface, fill out the form's fields, and submit the form directly to the Content Central database. Content Central composes a new PDF document and stores it in the same location as scanned and uploaded documents. These digital documents can be subsequently accessed and edited in the browser, and a new version will be issued automatically for tracking purposes.
Field Lookups Connect Content Central To Business Applications
To simplify the document-coding process, administrators can now define Field Lookups to assign index-field values using data from other applications. Any external data source added to the Open Database Connectivity (ODBC) component in Microsoft® Windows® can be used for Field Lookups. Data from applications such as Customer Relationship Management (CRM) software can be pulled into Content Central, streamlining the capture process and eliminating redundant data entry.
About Content Central™ Version 4
As a fully browser-based document management software system, Content Central extends the boundaries of the traditional office. The server-based software package works well as an intranet, extranet, or stand-alone application. Client workstations need only a standard Web browser to access the Content Central server in house or off site. This not only provides quick deployment, but also allows secure access to the server from any location. Tools for capturing, creating, accessing, and managing documents and other content exist entirely within the browser-based interface. Content Central solutions and pricing are available for organizations ranging from the small business to the large enterprise.
Content Central runs on the Microsoft Windows Server platform and utilizes Microsoft SQL Server as its back-end database engine. Client access to the Content Central server works well with both Microsoft Internet Explorer® and Mozilla Firefox® Web browsers. A ready-to-use document scanning software application, Content Central provides an interface for TWAIN-compliant document scanners and includes a barcode-generation tool for batch processing. Electronic documents and content can be uploaded from client to server using an efficient drag-and-drop interface. Content Central's management tools include version control, retention policies, and workflow rules.
For more information on Content Central, including a live demonstration, visit www.ademero.com/
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Ademero develops document management software, document imaging software, and document scanning software and provides related professional services. Based largely on user experience and feedback, the company's flagship product, Content Central™, is a browser-based document management system created to provide businesses and other organizations with a convenient way to capture, retrieve, and manage information originating in hard copy or digital form. Ademero supports its customers with availability 24 hours-a-day on every day of the year.
For more information on Ademero, visit www.ademero.com.