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Follow on Google News | How To Reduce The Cost of PhotocopiersThe cost of photocopiers can be very large for businesses, especially when employees are not using the photocopiers sensibly. There are a number of steps that can be taken to reduce the cost of photocopiers and most of them can be followed easily.
By: Canon Copiers There are a number of tips that any business can follow, whether they own photocopiers that incorporate printing or separate devices. Making sure that everyone in the workplace only use photocopiers or printers when necessary is very important. This seems a very obvious tip, but wasteful photocopies are made frequently in most businesses and just getting everyone in the workplace to think before they photocopy could make a substantial difference in cost. Many new photocopiers could help with this as they can be networked, incorporating software to track any printing done and allow quotas to be set. Numerous people use photocopiers to make a copy of a document they need to work on. Where possible employees should be encouraged to use photocopiers to scan documents and send them to themselves electronically, meaning any draft changes being made may be done on their computer rather than on a hard copy. Everybody in the work place should also take responsibility for switching photocopiers off properly every night to save energy. A number of photocopiers automatically switch into stand-by mode when not in use so energy can also be saved during the working day, potentially reducing energy bill costs. A large number of photocopiers have a duplex function for double sided printing. This should be set to default, greatly reducing the amount of paper used and thus reducing costs. Photocopiers made in the last five years are likely to incorporate printing, scanning, faxing and photocopying in one machine, which means, instead of making a photocopy, documents can be scanned into photocopiers and sent via email or fax. There are many options available that can really help to reduce the cost of photocopiers, but these will only be effective if everyone in the workplace is educated about how to use these devices properly. If all staff are knowledgeable about how to use photocopiers in the most cost effective way then the total expenditure could be reduced by a large margin. Businesses could also consider updating their photocopiers so that they include all the necessary functions to help reduce their running costs. For more information about how to reduce the cost of photocopiers visit http://www.canoncopiers.co.uk/ End
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