As a PEO, Innovative Staffing manages the new hire documentation (including I-9, state and federal tax forms) and payroll administration of nearly 2,500 employees. In order to expedite the processing of hundreds of these HR documents monthly, Innovative Staffing created a web application that enables the new hires that they co-employee to electronically complete the necessary forms. Seeking to eliminate paper documentation from the workflow for signing purposes, Innovative Staffing determined that a digital signature solution would allow the employees to electronically sign the PDF documents created by their web form application. As the electronic records that were created needed to be portable between organizations and sustainable over time, Innovative Staffing only considered standards-based digital signature solutions using Public Key Infrastructure (PKI) technology.
Innovative Staffing selected the CoSign digital signature system because in addition to being standards-based PKI technology, the technology is stored via a centralized server that automatically generates, securely stores, and manages individual user’s signing keys and certificates. Through CoSign's signature API (SAPI), Innovative staffing was able to integrate the CoSign digital signature solution quickly, providing employees with an extremely simple way to fill web forms and create digitally signed and sealed PDFs. CoSign's ability to keep Innovative Staffing's process entirely electronic has not only expedited the new hire process and saved the company (and clients) thousand of dollars and time, it also provides Innovative Staffing with a competitive advantage in their marketplace.
"The outsourced HR marketplace is characterized by hundred of remote clients organizations interacting with a single PEO service provider," said Rodd Schlerf, Market Manager, ARX, Inc. "CoSign’s architecture is ideal for a company like Innovative Staffing, in order to provide a greater service for their client base in this environment."
"CoSign's API allowed us to integrate our web application intuitively, without having to worry about the intricacies of the underlying digital signature technology or the details of the remote customer PCs," said Scott Lovell, Lead Programmer at Innovative Staffing, Inc. "The system does not require any client side software in order to apply the digital signatures to the forms."
About Innovative Staffing
Innovative Staffing, Inc., allows companies to have top-flight HR services for their employees. Emphasizing progressive hiring practices and sophisticated personnel policies, their HR outsourcing services promote employee morale and retention.
For more information, please visit http://www.innovativestaffing.com.
About CoSign®
The CoSign approach means digital signature standards and efficiencies across your operations. Signing and sealing documents with CoSign immediately expedites business processes, reduces costs, increases security and enables organizations to comply with diverse regional and industry regulations. CoSign works with all major applications and document formats including: Microsoft® Word, Excel®, Outlook®, Adobe® PDF, TIFF, AutoCAD®, InfoPath®, Lotus Forms, and many more). CoSign signatures are being used by hundreds of thousands of users in Enterprise, B2B and B2C processes, to learn why please see our white papers and product details at http://www.arx.com/
About ARX (Algorithmic Research)
ARX has over 20 years of experience assisting life sciences, healthcare, governmental, engineering, banking, financial services organizations and commercial sectors to secure and streamline their business processes and transactions. ARX offers a wide range of highly scalable products designed to simplify, secure, and accelerate electronic business. For more information, please visit http://www.arx.com
