Roles & Responsibility of Corporate Secretarial Service in Singapore

PRLog (Press Release) – Corporate Secretarial Service
Singapore Companies Act requires all Singapore Companies to appoint a Company Secretary to handle on-going statutory compliance matters. Rikvin will act as the named Company Secretary for your Company to comply with ACRA requirements

Our role as your Company Secretary includes but not limited to the following:
Provision of named Company Secretary
Every company shall have one or more secretaries each of whom shall be a natural person who has his principal or only place of residence in Singapore.

It shall be the duty of the directors of a company to take all reasonable steps to secure that each secretary of the company is a person who appears to them to have the requisite knowledge and experience to discharge the functions of secretary of the company.

One of Rikvin’s qualified secretaries will act as the name secretary for the company.

Board Meetings
Co-ordinating the operation of the company’s formal decision making and reporting machinery; formulating meeting agendas with the chairman and /or the chief executive; attending and minuting of the meetings; maintaining minute books; certifying copies of minutes; and ensuring that correct procedures are followed.

General Meetings
Originating and obtaining internal and external agreement to all documentation for circulation to shareholders; co-ordinating the administration and minuting of meetings; and ensuring that correct procedures are followed.

Company Constitution
Ensuring that the company complies with its constitution; drafting and incorporating amendments in accordance with correct procedures.

General Compliance
Monitoring and ensuring compliance with relevant legal requirements, particularly under the Companies Act.

Statutory Registers and Books
Maintaining the following books and statutory registers
a share register
company records
accounting records
register of charges created by the company, Companies
Statutory Returns
Filing information with the Registrar of Companies to report certain changes regarding the company or to comply with requirements for periodic filing. Of particular importance in this regards are:

any changes in the director(s) of a company or particulars relating to director(s)
changes to a directors name or residential address
removal from office in accordance with the Act or constitution
disqualification from holding office
appointments/resignations/deaths
annual return
change of company name
adoption, alteration and revocation of constitution
issue of shares
Report and Accounts
Co-ordinating the publication and distribution of the company’s annual report and accounts and interim statement in consultation with the company’s internal and external advisers and, in particular preparing the directors’ report.

Share Registration
Maintaining the company’s register of members; dealing with transfers and other matters affecting shareholdings; and dealing with queries and requests from shareholders.

Shareholder Communication
Communicating with the shareholders (i.e. through circulars); payment of dividends and interest; issuing documentation regarding rights issues and capitalisation issues; general shareholder relations; and relations with institutional shareholders and their investment protection committees.

Shareholder Monitoring
Monitoring movements on the register of members to identify an apparent ‘stake-building’ in the company’s shares by potential takeover bidders; and making inquiries of members as to beneficial ownership of holdings.

Share and Capital Issues, Transfers and Restructuring
Implementation of changes in the structure of the company’s share and loan capital and devising; implementing and administering directors’ and employees’ share participation schemes.

Acquisitions and Disposals
Participating as a key member of the company team established to implement corporate acquisitions and disposals; protecting the company’s interests by ensuring the effectiveness of all documentation and that due diligence disclosures enable proper commercial evaluation prior to completion of the transaction.

Corporate Governance
Reviewing developments in corporate governance and advising and assisting the directors with respect to their duties and responsibilities and compliance with their personal obligations under company law and, if applicable Stock Exchange requirements.

Non-Executive Directors
Acting as a channel of communication and information for non-executive directors.

Company Seal
Ensuring the safe custody and proper use of the company seal if provided for in the company constitution.

ACRA Compliance Alert & Reminders
Rikvin will remind and alert clients on deadlines for filing and other compliance work.

To learn more on this topics, please visit http://www.rikvin.com/Singapore-Corporate-Secretarial-Se ...