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Follow on Google News | Businesses Turn To Document Imaging To Reduce Labor Costs And Increase Efficiencies.Significant ROI Can be Achieved Utilizing Document Scanning And Imaging Technology.
By: Rick Daley/Imaging Connections Directly scanning a document to be saved electronically, stored and retrieved at a later time, is a great method of retaining copies of documents for information and archival purposes. This storage method saves businesses thousands of dollars a year in paper costs, actual storage space within the office, and in time spent by employees handling paper documents through the process of filing, retrieving, and later re-filing once a task is complete. By using document imaging, office staff can call up an image of any document with a few key strokes and put it away with even fewer strokes. Depending on the type of storage system a business uses, others can view the same document from another location at the same time, even if that location isn’t in the same building. With the huge hard drive and CD storage space available today it makes sense to keep digital copies of documents even if you still prefer to keep the hard copies on site. By having a backup of all your data, you are protected from their permanent loss in case of fire or other disaster. Document management is an overall business strategy based on digitizing print information so you can manage and share business information efficiently. A well-designed document management system has much to offer your business. It can help: Reduce filing costs - Digital documents can be easier to file and easier to access than paper. Reduce distribution costs - You can save printing and toll charges when you e-mail a document rather than fax it. Protect information - You can control access to digital files, and maintain a history of who reads the document. Encryption options for e-mail and stored files provide even more control. Improve access to information - Groups of employees can share digital files more easily than they can paper. Multiple copies can be sent to appropriate users via e-mail in seconds, and Web-based information can be viewed by anyone on the Internet (with proper authentication, if necessary). Regulatory compliance - Sarbanes-Oxley and HIPAA require organizations to maintain appropriate security and controls for both accounting and patient information. Paper based filing systems do not offer the sophisticated security and controls as a document imaging system does. An electronic imaging system is a blend of hardware, software, telecommunications, supplies, maintenance, people, training, and policies. Thus, it is important that your top senior management support the project. Support is required not only because of the potential costs involved, but because these systems will cross departmental lines and change the way large groups of end-users do their jobs. Outsourcing continues to be a strategic consideration for more and more business applications. The obvious reason for this is because organizations- Imaging Connections 1102 Pleasant Street Worcester Ma 01602 888-833-7598 www.imagingconnections.com www.free-scanning- End
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